Application to the Embassy of Japan in Switzerland for Nominal Support

24 January 2018


 

Any organization or body, etc. planning a project and seeking the nominal support of the Embassy of Japan in Switzerland should read the following and file an application by mail with the required application documents.

Please note that we do not accept the application by an individual and that nominal support may not be granted depending on the content of the project.

 

 

1. Period for Application Acceptance

 

Please file the application no later than one and a half months prior to the date on which you wish to begin using nominal support (including the date on which you will initiate public relations activities with regard to the project on your website, etc. or by printing leaflets, etc.). Last-minute applications or applications lacking sufficient documentation may not be accepted.

* The Embassy of Japan in Switzerland permits the use of its name on leaflets and websites, etc. only after notice of the granting of nominal support has been issued. No statement such as “Nominal Support of the Embassy of Japan in Switzerland (planned) / (pending)” may be used until notice is issued.

 

 

2. Required Documents

 

Applicants for nominal support should prepare documents (1) to (5) below. (If documents similar to (1) to (5) are unavailable, such documents must be prepared.) Documents (1) and (2) must be prepared in the prescribed format.

Please note that the submission of other documents may be required as deemed necessary.

 

(1) Application to the Embassy of Japan in Switzerland for Nominal Support and Pledge (Word Word-Document)

Notes for completing the form

 

(2) Outline of the Project (Word Word-Document)

Notes for completing the form

 

(3) Income and Expenditure Budget for the Project (Excel Excel-Dokument)

Notes for completing the form

 

(4) Documents Outlining the Project

  1. Documents outlining the project, e.g. the project proposal, list of work to be presented (in the case of an exhibition, etc.), details of the work (in the case of a film or theatrical play, etc.), programs, application guidelines (in the case of an exhibition of work by the general public or a contest) (at least one of the above is required for applications for all projects)
  2. In the case of a project in which food will be provided, a document showing that proper public health measures have been put in place, and in the case of a sports-related project, a document showing that proper accident prevention, medical, and compensation measures (such as insurance) have been put in place

 


(5) Documents Outlining the Organization Hosting the Project and the Applying Organization, etc.

  1. List of Board members
  2. Articles of incorporation or other documents equivalent thereto (constitution, articles of association, act of endowment, etc.)
  3. History, business performance, activity details, etc. of the organization
  4. When the organization hosting the project and the applying organization are different, a document showing their relationship (written contract, etc.)

 

The documents listed in (ii) and (iii) above may be omitted for the following projects or organizations.

  1. Any project for which the Embassy of Japan in Switzerland granted nominal support within the last two years; provided, however, that where any changes in the details of the project have occurred since the previous application, the relevant documents need to be submitted.
  2. Government offices, diplomatic corps in Japan, consular offices, international organizations, local governments, and incorporated administrative agencies under the jurisdiction of MOFA.
    * The list of Board members may also be omitted by organizations listed in (b) above.

 

 

3. Cases in which Nominal Support Will Not Be Granted

 

 

 

4. Report on the Completion of the Project

 

Attach the following documents and submit a report within three months after the expiration of the project period. If a project report is not submitted, nominal support may not be granted to the relevant organization, etc. even if it files another application in the future.

* Where it is impossible to submit a final project report within three months after the expiration of the project period due to the nature of the relevant project, etc., it is necessary to submit an interim report containing the reason for such impossibility. You are required to submit a final project report when it becomes possible.

  1. Prescribed project report (Word Word-Document)
  2. Statement of accounts for the project (any format)
  3. Documents, etc. showing how the project was carried out
  4. Leaflets, posters, etc. generated using nominal support of the Embassy of Japan in Switzerland (if you used nominal support on your website, etc., submit printed copies of the relevant webpages)

 

 

5. Addresses for Filing Applications and Inquiries

 

Japan Information and Cultural Center-JICC, Postfach, 3000 Bern 9